Resources for Graduation Event Professionals

Austin Livingston

Austin Livingston

Recent Posts by Austin Livingston:

How to assist limited mobility spectators at commencement

The number of people with mobility limitations as a percentage of all spectators can be slightly higher at commencement than at other school events. Grandparents and the elderly are more likely to attend these once-in-a-lifetime ceremonies, and unfortunately with age comes a higher likelihood of some type of mobility concern.  Additionally, according to the U.S. Census Bureau, there are 3.6 million military veterans with service-related injuries.  With this in mind, what accommodations can event coordinators make for those commencement spectators who have limited mobility?

Topics: Best Practices Etiquette

Difference between graduates and commencement participants

In the context of commencement ceremonies, the terms "graduates" and "participants" are often used interchangeably, but can have different meanings.

Topics: Commencement Preparations Terminology GradImages

How contracts for commencement photography work

With the 2015 – 2106 academic year now underway, GradImages is already preparing for the winter and spring commencement seasons. This process starts with making sure the contracts we have with our client schools are up-to-date.  In order to help reduce confusion, below are some common questions about contracts for commencement photography:

Topics: Commencement Preparations Terminology GradImages Commencement Photography Legal

How custom backdrops can be used at commencement

At most graduation ceremonies served by GradImages, our photographers capture a ceremony portrait. This posed image – separate from the handshake photograph – is taken either immediately before or immediately after a graduate is recognized on stage.

Topics: Terminology Best Practices Customer Choices GradImages Technology

How GradImages concludes each graduation season

Each summer, GradImages holds a workshop for our account managers and regional field managers to review the spring graduation season, share ideas, and beginning planning for the coming school year. This summer’s meeting was held at the end of July, when our team members from across the country came together to meet in the beautiful city of Savannah, Georgia.

Topics: Commencement Preparations GradImages

A look into all-inclusive photography contracts for schools

When a school enters into an “all-inclusive” agreement for photography services, this typically means one (and only one) photographer has been retained for all pictures at that institution, regardless of the event type. This arrangement is most often seen at middle schools and high schools, where the photographer could be asked to capture everything from marching band pictures to prom portraits.

Topics: Best Practices Commencement Photography

An overview of cap & gown portraits at grad fairs

 Each year, GradImages takes cap & gown pictures at hundreds of events across North America. If you’re a graduating senior who will be attending your school’s upcoming grad fair, here’s what you can expect in the way of our portrait services.

Topics: GradImages Grad Fair Photography Student Portraits

A look inside the GradImages Printing Department

While email, text messages, and even social media posts are valuable tools to help distribute photo proofs from commencement as quickly as possible, paper proofs continue to be quite important to both graduates and their families.

Topics: GradImages Technology Commencement Photography

How photo proofs from commencement are quickly sent

With graduates and their families, there’s an inherent expectation that photo proofs from their graduation ceremony will be available online almost immediately after the ceremony. After all, with today’s technology, we live in a world of near-instant gratification.

Topics: Commencement Preparations Best Practices GradImages Technology Commencement Photography

A Busy Day at the GradImages' Office in Tallahassee

On Tuesday, hundreds of packages arrived at the GradImages office in Tallahassee, Florida following one of the busiest weekends of our spring graduation season. It took two UPS employees a full hour to scan and offload approximately 500 parcels.