Resources for Graduation Event Professionals

3 benefits of GradImages' pre-registration

Explain to graduates the benefit of commencement preregistrationPre-registration is a quick step that your graduates should be encouraged to take before commencement.  By completing a short online form, graduates (and family members) can provide their own email address directly to GradImages, which ensures timely delivery of their photo proofs after the ceremony.  This can be done by visiting:

Topics: Commencement Preparations GradImages Technology Commencement Photography

How close-up photos work at commencement

At commencement, offering close-up photographs is a great way to provide additional photo options to your graduates and their families.

Topics: Commencement Preparations Terminology Best Practices Customer Choices GradImages Commencement Photography

The importance of sign language interpretation at commencement


Editor's Note: At many graduation ceremonies across America you’ll likely see a sign language interpreter standing next to the stage on a platform or elevated position interpreting the graduation for a community of students and families. A Gallaudet Research Institute summary estimates 3.4% of the American population between 18 and 34 are hard of hearing or Deaf, around 2.3 million Americans. Providing a sign language interpreter for hard of hearing or Deaf students and graduate families is an integral part of an exemplary commencement experience.

Topics: Commencement Preparations Best Practices Commencement Photography Personal Stories Commencement Staff

How contracts for commencement photography work

With the 2015 – 2106 academic year now underway, GradImages is already preparing for the winter and spring commencement seasons. This process starts with making sure the contracts we have with our client schools are up-to-date.  In order to help reduce confusion, below are some common questions about contracts for commencement photography:

Topics: Commencement Preparations Terminology GradImages Commencement Photography Legal

A look into all-inclusive photography contracts for schools

When a school enters into an “all-inclusive” agreement for photography services, this typically means one (and only one) photographer has been retained for all pictures at that institution, regardless of the event type. This arrangement is most often seen at middle schools and high schools, where the photographer could be asked to capture everything from marching band pictures to prom portraits.

Topics: Best Practices Commencement Photography

A look inside the GradImages Printing Department

While email, text messages, and even social media posts are valuable tools to help distribute photo proofs from commencement as quickly as possible, paper proofs continue to be quite important to both graduates and their families.

Topics: GradImages Technology Commencement Photography

How photo proofs from commencement are quickly sent

With graduates and their families, there’s an inherent expectation that photo proofs from their graduation ceremony will be available online almost immediately after the ceremony. After all, with today’s technology, we live in a world of near-instant gratification.

Topics: Commencement Preparations Best Practices GradImages Technology Commencement Photography

When to have students complete graduate address cards

The ability to quickly send commencement photos to your graduates and their families requires accurate, up-to-date address information.  The best way to ensure that is to have graduates fill out their own address cards before the ceremony.

Topics: Commencement Preparations Best Practices GradImages Commencement Photography

7 considerations to make before selling premium seats at commencement

Is it appropriate to charge parents and spectators for “premium seating” at commencement? This has been happening for a few years, though is not yet a widespread trend. Before we dive into this topic, we first need to establish that there are two types of premium seats. The first is based on comfort, and the second is based on vantage point. One has a remarkably different stigma attached to it than the other.

Topics: Commencement Preparations Best Practices Etiquette Commencement Photography

A look inside GradImages' photographer training

This weekend, April 24th and 25th, GradImages will conclude the last of this spring's photographer training workshops, which started in late March.  This purpose of this training is to provide our photographers with hands-on recurrent instruction, discuss new policies & procedures, reinforce best-practices, and of course to share ideas.

Topics: Commencement Preparations GradImages Commencement Photography Commencement Staff