--- title: Resources for Graduation Event Professionals | Best Practices (3) description: Best Practices | Resources for school administrators responsible for their institution's commencements, grad fair, ring ceremony, or regalia distribution events. (3) --- [![GradImages Logo](https://resources.gradimages.com/hs-fs/hubfs/GI_LOGO.jpg?width=307&height=40&name=GI_LOGO.jpg "GradImages Logo")](https://resources.gradimages.com) # Resources for Graduation Event Professionals ## [A look into all-inclusive photography contracts for schools](https://resources.gradimages.com/a-look-into-all-inclusive-photography-contracts-for-schools) by [GradImages Staff](https://resources.gradimages.com/author/gradimages-staff) [![{ content.name }}](https://resources.gradimages.com/hubfs/Stock%20images/Businessman%20standing%20and%20holding%20a%20yellow%20caution%20sign%20in%20front%20of%20his%20head.jpeg)](https://resources.gradimages.com/a-look-into-all-inclusive-photography-contracts-for-schools) When a school enters into an “all-inclusive” agreement for photography services, this typically means one (and only one) photographer has been retained for all pictures at that institution, regardless of the event type. This arrangement is most often seen at middle schools and high schools, where the photographer could be asked to capture everything from marching band pictures to prom portraits. [Continue Reading **](https://resources.gradimages.com/a-look-into-all-inclusive-photography-contracts-for-schools) [** 0 Comments](https://resources.gradimages.com/a-look-into-all-inclusive-photography-contracts-for-schools#comments-listing) Topics: [Best Practices](https://resources.gradimages.com/topic/best-practices) [Commencement Photography](https://resources.gradimages.com/topic/commencement-photography) ## [How photo proofs from commencement are quickly sent](https://resources.gradimages.com/how-photo-proofs-from-commencement-are-quickly-sent) by [GradImages Staff](https://resources.gradimages.com/author/gradimages-staff) [![{ content.name }}](https://resources.gradimages.com/hubfs/commencement-photo-proofs.jpg)](https://resources.gradimages.com/how-photo-proofs-from-commencement-are-quickly-sent) With graduates and their families, there’s an inherent expectation that photo proofs from their graduation ceremony will be available online almost immediately after the ceremony. After all, with today’s technology, we live in a world of near-instant gratification. [Continue Reading **](https://resources.gradimages.com/how-photo-proofs-from-commencement-are-quickly-sent) [** 0 Comments](https://resources.gradimages.com/how-photo-proofs-from-commencement-are-quickly-sent#comments-listing) Topics: [Technology](https://resources.gradimages.com/topic/technology) [Best Practices](https://resources.gradimages.com/topic/best-practices) [Commencement Preparation](https://resources.gradimages.com/topic/commencement-preparation) [GradImages](https://resources.gradimages.com/topic/gradimages) ## [How FERPA permits schools to release directory information](https://resources.gradimages.com/how-ferpa-permits-schools-to-release-directory-information) by [Taurris Wilkes](https://resources.gradimages.com/author/taurris-wilkes) [![{ content.name }}](https://resources.gradimages.com/hubfs/how-FERPA-permits-schools-to-release-directory-information.jpg)](https://resources.gradimages.com/how-ferpa-permits-schools-to-release-directory-information) The [Family Educational Rights and Privacy Act](http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html) (FERPA) is U.S. federal law that provides guidelines to the rights and privacy of students’ and their education records. It defines what information a school may or may not release of its current or former students. Additionally, it outlines parental rights for students under the age of 18 attending non-postsecondary institutions. The law applies to all schools receiving funds under applicable U.S. Department of Education programs, which includes the majority of schools in the United States. [Continue Reading **](https://resources.gradimages.com/how-ferpa-permits-schools-to-release-directory-information) [** 0 Comments](https://resources.gradimages.com/how-ferpa-permits-schools-to-release-directory-information#comments-listing) Topics: [Best Practices](https://resources.gradimages.com/topic/best-practices) [Commencement Preparation](https://resources.gradimages.com/topic/commencement-preparation) [Legal](https://resources.gradimages.com/topic/legal) ## [How clothing can cause problems with green screens at commencement](https://resources.gradimages.com/how-clothing-can-cause-problems-with-green-screens-at-commencement) by [GradImages Staff](https://resources.gradimages.com/author/gradimages-staff) [![{ content.name }}](https://resources.gradimages.com/hubfs/green-in-accessories-thumbnail.jpg)](https://resources.gradimages.com/how-clothing-can-cause-problems-with-green-screens-at-commencement) Green screen technology is ideally suited for a studio environment, where the photographer has precise control over the individual(s) being photographed and their clothing, and where there are no constraints on the amount of time it takes to capture each image. [Continue Reading **](https://resources.gradimages.com/how-clothing-can-cause-problems-with-green-screens-at-commencement) [** 0 Comments](https://resources.gradimages.com/how-clothing-can-cause-problems-with-green-screens-at-commencement#comments-listing) Topics: [Technology](https://resources.gradimages.com/topic/technology) [Terminology](https://resources.gradimages.com/topic/terminology) [Customer Choices](https://resources.gradimages.com/topic/customer-choices) [Best Practices](https://resources.gradimages.com/topic/best-practices) [Commencement Preparation](https://resources.gradimages.com/topic/commencement-preparation) ## [When to have students complete graduate address cards](https://resources.gradimages.com/when-to-have-students-complete-graduate-address-cards) by [Carolina Summers](https://resources.gradimages.com/author/carolina-summers) The ability to quickly send commencement photos to your graduates and their families requires [accurate, up-to-date address information](https://resources.gradimages.com/why-your-graduates-addresses-are-important).  The best way to ensure that is to have graduates fill out their own address cards before the ceremony. [Continue Reading **](https://resources.gradimages.com/when-to-have-students-complete-graduate-address-cards) [** 0 Comments](https://resources.gradimages.com/when-to-have-students-complete-graduate-address-cards#comments-listing) Topics: [Best Practices](https://resources.gradimages.com/topic/best-practices) [Commencement Photography](https://resources.gradimages.com/topic/commencement-photography) [Commencement Preparation](https://resources.gradimages.com/topic/commencement-preparation) [GradImages](https://resources.gradimages.com/topic/gradimages) ## [Why pre-orders for commencement photos should not be taken](https://resources.gradimages.com/why-pre-orders-for-commencement-photos-should-not-be-taken) by [GradImages Staff](https://resources.gradimages.com/author/gradimages-staff) [![{ content.name }}](https://resources.gradimages.com/hubfs/GradImages/images/preordering-commencement-photos-is-a-bad-idea.jpg)](https://resources.gradimages.com/why-pre-orders-for-commencement-photos-should-not-be-taken) The concept of pre-ordering graduation photos is one where students or their families decide **in advance** what photographs they wish to purchase.  Money is remitted weeks (or sometimes months) ahead of time.  Later, once the commencement ceremony has taken place, the photography company will fulfill that order and, while doing so, will make pose and option choices on behalf of the customer. [Continue Reading **](https://resources.gradimages.com/why-pre-orders-for-commencement-photos-should-not-be-taken) [** 0 Comments](https://resources.gradimages.com/why-pre-orders-for-commencement-photos-should-not-be-taken#comments-listing) Topics: [Customer Choices](https://resources.gradimages.com/topic/customer-choices) [Best Practices](https://resources.gradimages.com/topic/best-practices) [Commencement Photography](https://resources.gradimages.com/topic/commencement-photography) [GradImages](https://resources.gradimages.com/topic/gradimages) [** Previous Page](https://resources.gradimages.com/tag/best-practices/page/2) [All Posts](https://resources.gradimages.com/all) Search Resource Articles ### Most Popular ### Recent Posts ### Posts by Topic - [Best Practices (24)](https://resources.gradimages.com/tag/best-practices) - [Commencement Preparation (23)](https://resources.gradimages.com/tag/commencement-preparation) - [Commencement Photography (21)](https://resources.gradimages.com/tag/commencement-photography) - [GradImages (20)](https://resources.gradimages.com/tag/gradimages) - [COVID (8)](https://resources.gradimages.com/tag/covid) - [Terminology (7)](https://resources.gradimages.com/tag/terminology) - [Customer Choices (6)](https://resources.gradimages.com/tag/customer-choices) - [Technology (5)](https://resources.gradimages.com/tag/technology) - [Innovation (4)](https://resources.gradimages.com/tag/innovation) - [New & Noteworthy (4)](https://resources.gradimages.com/tag/new-noteworthy) - [Composite Photography (3)](https://resources.gradimages.com/tag/composite-photography) - [Commencement Staff (2)](https://resources.gradimages.com/tag/commencement-staff) - [Etiquette (2)](https://resources.gradimages.com/tag/etiquette) - [Grad Fair Photography (2)](https://resources.gradimages.com/tag/grad-fair-photography) - [News (2)](https://resources.gradimages.com/tag/news) - [Student Portraits (2)](https://resources.gradimages.com/tag/student-portraits) - [Group Photographs (1)](https://resources.gradimages.com/tag/group-photographs) - [Legal (1)](https://resources.gradimages.com/tag/legal) [see all](https://resources.gradimages.com/tag/best-practices/page/3#) ### Contact **GradImages** PO Box 182829 Tallahassee, FL 32318 800.261.2576 Follow Us [![facebook](https://resources.gradimages.com/hs-fs/hubfs/GradImages/images/facebook.png?width=36&height=36&name=facebook.png)](https://www.facebook.com/gradimages/)[![twitter](https://resources.gradimages.com/hs-fs/hubfs/GradImages/images/twitter.png?width=36&height=36&name=twitter.png)](https://twitter.com/gradimages?lang=en)[![instagram](https://resources.gradimages.com/hs-fs/hubfs/GradImages/Instagram.png?width=36&height=36&name=Instagram.png)](https://www.instagram.com/gradimages/?hl=en) ### From Our Blog # To sign up for email notifications when a new article is posted, please click the link below: [![Subscribe](https://no-cache.hubspot.com/cta/default/5011865/667b0983-4e55-4d5f-bf36-9da3f526a349.png)](https://cta-redirect.hubspot.com/cta/redirect/5011865/667b0983-4e55-4d5f-bf36-9da3f526a349) [Privacy Policy](https://resources.gradimages.com/privacy-statement)  |  [Terms of Use](https://resources.gradimages.com/terms-of-use)  |  [Careers](http://iconicgroup.com/careers.html) © 2025 GradImages, a division of Iconic Group, Inc. 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