Resources for Graduation Event Professionals

Graduation Ceremonies in COVID-19:  Clemson University

On November 14th, 2020, Clemson University hosted a series of in-person ceremonies at Bon Secours Wellness Arena in Greenville, S.C. All told more than 1,800 graduates participated in 7 ceremonies over the weekend, all socially distanced and with safety measures permeating the arena. The graduates for these ceremonies were degree recipients completed their degrees in Spring and Summer 2020.

Topics: Best Practices Commencement Preparation COVID

Graduation Ceremonies in COVID-19:   University of Tennessee Knoxville

Across four days at the end of November, the University of Tennessee held a series of graduation ceremonies to celebrate their spring, summer and fall graduates. They hosted their ceremonies on campus in their Thompson-Boling Arena. After evaluating restrictions of the venue and distancing measures, the University wisely capped attendance of graduates and their families to help maintain social distancing. Over 1,200 graduates celebrated this milestone achievement across 10 ceremonies.

Topics: Best Practices Commencement Preparation COVID

Graduation Ceremonies in COVID-19: University of North Georgia

On September 19th, 2020, the University of North Georgia executed a day long series of Commencement exercises in their UNG Convocation Center. The University set up the event space with socially distanced "boxes" for 9 graduates and their families to occupy. UNGA then set up a schedule giving each college a block of time, and then allowing graduates to book a spot within their college's allotted time. 

When the day arrived, graduates would park at the arena and bring their family (up to 4 members) to registration. Once they were checked in, the group would be escorted to a waiting room where the Commencement speeches were played on a television. Once the speeches concluded, the group was escorted to the event floor.

Topics: Best Practices Commencement Preparation COVID

Graduation Ceremonies in COVID-19: Rhode Island College

In addition to orchestrating the Virtual Ceremony, Rhode Island College hosted a diploma pickup which it dubbed “Commencement in a Box” where graduates could sign up for a time to pick up a box that contained their diploma, cords, and a program. They also had an opportunity to take a portrait on their RIC custom backdrop.  This combination of events was in place of their regular spring commencement.  

Topics: New & Noteworthy Best Practices COVID

Graduation Ceremonies in COVID-19:  University of Central Florida

The University of Central Florida has established an innovative way for each graduate to safely celebrate graduation and receive live individual recognition in front of his or her family. The UCF “Grad Walk” events have successfully happened for multiple days in mid-November for Fall 2020 graduates and will continue in mid-December for Spring and Summer 2020 graduates. Their idea was simple…graduates come to a student union ballroom with up to four guests during a specific time slot they have registered for in advance. The graduate gets to have their name read, walk across a stage, receive their diploma cover, and take an official commencement portrait – all while their guests cheer them on!

Topics: Best Practices Commencement Preparation COVID

Safe Portraits On-Campus

With schools across the country having to postpone or cancel their fall in-person graduations in light of COVID-19, GradImages is focused on supporting our partner schools with options to ensure your graduates get as close to a true experience as possible.

Topics: New & Noteworthy Best Practices COVID

Graduation Ceremonies in COVID-19: Allan Hancock College

Allan Hancock College in Santa Maria, California took a more mobile approach to their graduation ceremony on September 8th, 2020.

Topics: News New & Noteworthy Best Practices COVID

Graduation Ceremonies in COVID-19

With the proper precautions, graduations can be executed safely during these times.

At GradImages, we’ve spoken with hundreds of commencement coordinators since the beginning of the COVID-19 pandemic. While most traditional events since mid-March have been cancelled, the conversation is shifting as states begin to move through the phases of reopening.  We are hearing less about cancellations and virtual-only options and more about looking at what can be done to give students the most complete commencement experience possible while remaining safe and socially distant. The solution for every institution will differ based on a number of variables, but we would like to present a few success stories from recent ceremonies our clients have hosted.

Topics: Best Practices Commencement Photography Innovation COVID

COVID-19 and Commencement

(March 27, 2020)

Over the course of the last several weeks, thousands of universities and colleges across the country have had the unprecedented challenge of responding to the ever changing situation with the COVID-19 pandemic.  In addition to the unsettled atmosphere in the community, students are also having to adjust to the disruption of their academic endeavors while administrators work tirelessly to provide as much continuity as possible.  Invariably, one of the topics that has been difficult to handle is what to do about commencement. 

At GradImages, we have always prided ourselves on being a resource on all things commencement and have seen some amazing ideas on to how to recognize and celebrate the most important achievement of a student’s college career.  We have seen over 400,000 signatures on various petitions for the preservation of in-person commencement events. 

Everyone knows commencement is important to graduates and their families and the support around maintaining these events is remarkable.  The biggest question is obviously how to delicately balance the safety of the community while preserving the significant importance of fulfilling a defining moment for the graduates.  We have sited some of the more popular responses from institutions to share with you in the hopes it may spark an idea that works for your school.

Topics: News Best Practices Commencement Photography