Postal mail, email, and text message are all ways GradImages can provide graduates with access to their proofs from commencement and student portrait events. However, without the ability to acquire address information, proofs cannot be delivered. Consequently, without the ability to deliver proofs, the vast majority of graduates and their families will never see their images from these special events.
The majority of commencements across North America have graduates crossing the stage in only one direction, either right-to-left or left-to-right. When commencement professionals talk about a ceremony having two lines, they are referring to a process by which graduates approach and cross the stage from two different directions simultaneously. (The word "simultaneously" is important.)
At commencement, offering close-up photographs is a great way to provide additional photo options to your graduates and their families.
In this article, we will explore why using a reader list to announce graduate names as they cross the stage is not a best practice for commencement ceremonies.
Pre-registration is a quick step that your graduates should be encouraged to take before commencement. By completing a short online form, graduates (and family members) can provide their own email address directly to GradImages, which ensures timely delivery of their photo proofs after the ceremony. This can be done by visiting:
With graduates and their families, there’s an inherent expectation that photo proofs from their graduation ceremony will be available online almost immediately after the ceremony. After all, with today’s technology, we live in a world of near-instant gratification.
In the context of commencement ceremonies, the terms "graduates" and "participants" are often used interchangeably, but can have different meanings. And in discussions with your vendors and providers, clarifying which term is being used is key.
The Family Educational Rights and Privacy Act (FERPA) is U.S. federal law that provides guidelines to the rights and privacy of students’ and their education records. It defines what information a school may or may not release of its current or former students. Additionally, it outlines parental rights for students under the age of 18 attending non-postsecondary institutions. The law applies to all schools receiving funds under applicable U.S. Department of Education programs, which includes the majority of schools in the United States.